Tutorial 4: The Instream Flow Reservation Process Tutorial 4: The Instream Flow Reservation Process
Data Collection
An introductory note: Make sure that a clean copy of everything you create is added to a "clean copy" folder. This will save you a lot of time later. Also, there are examples of all templates and files in Appendix 1 and notebook. If anything is unclear, take a look there.
Create a folder in H:\common\Isf\Qstat\199Xresv\rivername to store the reservation files that you will be creating and filling out. Also label a folder for hard copies of output by rivername. You will also create a Master (brown) folder.
Anadromous Waters Catalog (AWC): Print out coor.xlt. The AWC (spiral bound notebook) and Atlas (maps) will allow you to do two things: first, determine the townships/ranges of the waterbody, and second, record the spawning, incubation, rearing, or passage information for each reach of the waterbody used by fish. Go to the AWC in Room A200 (or somewhere else if you are in SE) and look up the AWC number for the waterbody of interest. These are listed by region and are alphabetically in the back of the catalog. Copy down the number and USGS quad (i.e. 111-40-10010 Tyonek A-4). Now look at the large atlas for that region, starting from the quad number (1:24,000 or 1:63,360). Define all coordinates (township, range, section) of the waterbody from the mouth to the origin by filling in coor.xlt as you go. Include any sections in question. Coordinates will be recorded for each fish species. Anadromous species and life stage abbreviations are explained in the preface of the anadromous Catalog. Major anadromous tributaries are also noted and anadromous reach data is recorded for at least 2 sections above the confluence with the water body of concern. Make necessary edits and save as c_rivername.xls in the reservation folder.
Periodicity Data: The periodicity chart records which anadromous fishes utilize the waterbody at various life history stages. Periodicity charts are sent to ADF&G area biologists to complete. These are charts with all expected or known fish species in the waterbody. When returned they should be checked against the ADF&G sport fish harvest survey document available from your local Sport Fish rep. If there are discrepancies in fish species present, add the species in question. Hopefully the biologist has filled in period.xlt with the data – if not, copy periodicity data into the spreadsheet. When preparing the periodicity tables, make sure that there are only four species per page .. it will look odd now but when you transfer the tables to the reservation report it will save you a great deal of time. Also, make sure each species has its own table … "Dolly Varden/Arctic char" is not acceptable as they are recognized as different species for our purposes. Save as p_rivername.xls (p_krlk.xls) in the reservation folder.
Some points to remember:
In the periodicity tables, spawning = incubation. If there is spawning occurring, make sure that incubation is occurring at the same time.
Doublecheck that species in periodicity chart are the same as those in the reservation (section 5b of the reservation document).
Put only four species on each page in period.xlt. This will make it much easier to copy them to the reservation document (they won’t be too big to be inserted as objects into the word document). Instructions for pasting excel tables and charts into the reservation document is in Appendix 2.
Species name should be in bold, and if it is a long name (such as "humpback whitefish") make the font smaller so it all fits on one line.
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